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MSc Graduation Requirements

  1. Apply for Graduation

Refer to https://www.grad.ubc.ca/current-students/graduation/applying-graduate to apply on-line for graduation on the Student Service Centre (SSC). Application period: usually mid June to mid September each year.

  1. Thesis Preparation and Submission

Refer to Graduate and Postdoctoral Studies for thesis preparation, submission, and guidelines at: http://www.grad.ubc.ca/current-students/final-dissertation-thesis-submission. Further details will be provided by the School. See also Appendix “A” in the Student Handbook for SASS MSc Thesis Research Process.

  1. Clinical File

You are responsible for ensuring that your clinical file is complete. Please ask the Clinical Program Assistant, Room 443 or one of the Clinical Coordinators for access to your clinical file. You must ensure that your clinical hours sheets are filled out, signed by your supervisors, and in your clinical file. You are expected to check your clinical file to determine that all clinical hours forms are there. You are also responsible for completing the required actions for formal documentation of your clinical program.

  1. School Check-out

The Graduate Student Coordinator will distribute a “Settlement of Student Accounts” survey to you in your final year. This survey is a reminder to take care of administrative/housekeeping items before you leave the School. Please meet with the Graduate Student Coordinator or the Clinical Program Assistant to verify that:

    • All books and test materials have been returned to the Reading Room and other UBC libraries.
    • All photocopy and printing accounts have been settled.
    • The lock on your third floor locker has been removed and locker has been wiped clean.
    • Your School mail box in Room 322 has been emptied.
    • You have provided a forwarding postal and email address (other than your alumni account).
  1. Degree Completion and College of Speech and Hearing Health Professionals of B.C. Registration

The process for submitting program completion letters to the CSHBC is as follows:

For those students who have:

  • successfully completed all coursework in the program, including all externships (which includes completed Clinical Files as outlined in #3 above),
  • passed the comprehensive exam (in the Audiology stream only),
  • grades posted for all courses, and
  • completed the “School Check-out” items listed in #4 above,

A final Graduating Requirement Completion form will be signed by the Graduate Advisor. In order to make the process more efficient and expedient, the Graduate Advisor will sign all the forms for students in each stream at the earliest reasonable time based on the requirements of the program. Before this happens, all graduating students need to meet all the above requirements at the same time (when there are exceptions due to serious personal or health circumstances, this timeline will be revised on an individual basis). For Audiology students, the Graduate Advisor will sign the forms two weeks after he/she has been informed of the successful completion of the comprehensive exam which occurs in May each year (this assumes that all other graduating requirements as outlined above have been met). For SLP students, the Graduate Advisor will sign all the forms about three weeks after the final day of the last regular externship (this assumes that all other graduating requirements as outlined above have been met). For any students who fail to meet all the above requirements for graduation by the time the Graduate Advisor signs off on the forms for their cohort, the timing of the signing of this form will not be guaranteed, and it may be delayed until September, depending on the Graduate Advisor availability.

Once this form has been signed by the Graduate Advisor, it will be emailed to the Faculty of Graduate and Postdoctoral Studies (G+PS). Once G+PS receives it, they will go over the student’s account to ensure all fees are paid and grades posted. They will then close out the student’s account, and the student can download his/her completion letter from the Dean. This step usually takes approximately 5 business days.

For those students who complete a thesis, essay, or project, their supervisor must sign off on the successful completion of the research and inform the Graduate Student Coordinator, who will then post the “P” to their transcript. When this happens, G+PS will go over the student’s account to ensure all fees are paid and grades posted. They will then close out the student’s account, and the student can download his/her completion letter from the Dean.

Once the student downloads the G+PS completion letter, he/she must send it as an email attachment to the School’s Graduate Student Coordinator and it will then be emailed to the College of Speech and Hearing Health Professionals of BC (CSHBC). The College will not accept the letter if received directly from the student. This step usually takes 1-3 business days. You are also responsible for ordering the required official UBC transcript for your CSHBC application. The School does not issue official transcripts.

Students who have paid more than the minimum installments for the degree will have their tuition fees prorated to the end of the month in which G+PS confirms that all degree requirements have been completed. This includes submission of either their major paper or final project to the School, or their thesis to cIRcle (see final, post-defense submission instructions).

Please note that the School will not be providing students with any other “letters of completion” since it is the Faculty of Graduate and Postdoctoral Studies that is responsible for authorizing SASS MSc degree completion status.