- Apply for Graduation
Refer to https://www.grad.ubc.ca/current-students/graduation/applying-graduate to apply on-line for graduation. Application period: usually mid June to mid September each year.
- Thesis Preparation and Submission
Refer to Graduate and Postdoctoral Studies for thesis preparation, submission, and guidelines at: http://www.grad.ubc.ca/current-students/final-dissertation-thesis-submission. Further details will be provided by the School. See also Appendix “A” in the Student Handbook for SASS MSc Thesis Research Process.
- Clinical File
You are responsible for ensuring that your clinical file is complete. Please ask the Clinical Program Assistant, Room 443 or one of the Clinical Coordinators for access to your clinical file. You must ensure that your clinical hours sheets are filled out, signed by your supervisors, and in your clinical file. You are expected to check your clinical file to determine that all clinical hours forms are there. You are also responsible for completing the required actions for formal documentation of your clinical program.
- School Check-out
The Office Assistant will distribute a “Settlement of Student Accounts” survey to you in your final year. This survey is a reminder to take care of administrative/housekeeping items before you leave the School. Please meet with the Office Assistant or the Clinical Program Assistant to verify that:
-
- All books and test materials have been returned to the Reading Room and other UBC libraries.
- All photocopy and printing accounts have been settled.
- The lock on your third floor locker has been removed and locker has been wiped clean.
- You have provided a forwarding postal and email address (other than your alumni account).
- Degree Completion and College of Health and Care Professionals of B.C. Registration
The process for submitting program completion letters to the CHCPBC is as follows:
For those students who have:
- successfully completed all coursework in the program, including all externships (which includes completed Clinical Files as outlined in #3 above),
- passed the comprehensive exam (in the Audiology stream only),
- grades posted for all courses, and
- completed the “School Check-out” items listed in #4 above,
A final Graduating Requirement Completion form will be signed by the Graduate Advisor once all program requirements have been met. To ensure the process runs efficiently, the Graduate Advisor signs forms as soon as they are received and verified. Students must complete all listed above requirements prior to this. If there are exceptions due to serious personal or health circumstances, arrangements will be made on an individual basis. Please note that if a student has not fulfilled the program requirements at the time the forms are being processed, there may be a delay in signing until a later date, depending on the Graduate Advisor’s availability.
The signed form will be emailed to the Faculty of Graduate and Postdoctoral Studies (G+PS). Once G+PS receives it, they will review the student’s account to ensure all fees are paid and grades posted, and they will then close out the student’s account. The student will then be able to download his/her completion letter from the Dean, available on Workday (see instructions) . This step usually takes approximately 3-5 business days.
For those students who complete a thesis, essay, or project, their supervisor must sign off on the successful completion of the research and inform the Graduate Student Programs Manager, who will then post the “P” to their transcript. When this happens, G+PS will go over the student’s account to ensure all fees are paid and grades posted. They will then close out the student’s account, and the student can download his/her completion letter from the Dean.
Once the student downloads their completion letter from Workday, he/she must send it as an email attachment to the School’s Office Assistant, who will then email it to the College of Health and Care Professionals of BC (CHCPBC) on the student’s behalf. The College will not accept the letter if received directly from the student. This step usually takes 1-3 business days. You are also responsible for ordering the required official UBC transcript for your CHCPBC application. The School does not issue official transcripts.
Students who have paid more than the minimum installments for the degree will have their tuition fees prorated to the end of the month in which G+PS confirms that all degree requirements have been completed. This includes submission of either their major paper or final project to the School, or their thesis to cIRcle (see final, post-defense submission instructions).
Please note that the School will not provide students with any other “letters of completion”. It is the responsibility of the Faculty of Graduate and Postdoctoral Studies to authorize SASS MSc degree completion status.